Event registration forms, vendor files and QR codes for planners

It's 48 hours before the event. Three vendors say they've sent their insurance certificates, but only one is in your inbox.

The RSVP list lives in a spreadsheet, a text thread and the client's head. The venue wants a final headcount by 9am.

None of that is a planning problem. It's a channel problem.

An event registration form, and one link per job

Most event admin comes down to three jobs: collecting answers from guests, collecting files from vendors, and sending everyone the same information. When all three go through email, they tangle.

TinyX gives each job its own link.

Registration and RSVP forms as a link and a QR code

Write the registration or RSVP form as a TinyX questionnaire: name, attending or not, dietary needs, plus-one. You get a short link to send, and a QR code to print on the invitation. Guests don't sign up for anything.

Answers arrive in your dashboard and export as a CSV, ready for the caterer. You get 10 questionnaires on Free and unlimited on Pro and Max, per the pricing page.

Two things to know. RSVPs aren't end-to-end encrypted and are kept, with each guest's IP address and location, until you delete them. So ask for dietary needs, not medical histories.

Collecting vendor certificates with an upload link

Send every vendor the same upload link: "Upload your insurance certificate here by Friday." They open it, drop the file in, and it lands in your account. They don't need an account.

Upload links take an expiry date and a cap on the number of uploads, so the link closes on your deadline. They're on Pro and Max. We cover them in upload links: a file request link anyone can send to.

A webhook on the upload link can post to your team chat each time a file arrives, so you can see who's sent theirs without opening the dashboard.

One link for the attendee pack

Put the venue map, schedule and parking notes in a folder link and send one link to everyone. Guests can download everything as one zip.

Zip downloads work for unencrypted files up to 100 MB each, and larger or end-to-end encrypted files download one at a time.

Folder links are on every plan and take a password, an expiry and a cap on page opens. Set the expiry for the day after the event.

Signage that survives a change of plan

Print QR codes on signage that point to short links, not to the documents themselves. If the schedule changes on the morning, change the link's destination and every printed code follows.

Destination edits work on every plan. More in free QR codes for every link you create.

Each link counts toward your monthly allowance

Every link you share counts toward your monthly allowance, whatever its type: 25 a month on Free and 1,000 on Pro. A big event with a separate link per vendor can use up Free quickly.

What TinyX doesn't do for events

It isn't ticketing. There are no payments or seating plans. If you sell tickets, use a ticketing platform and use TinyX for the files and forms around it.

Set up your next event's RSVP form on the free plan, and see the rest on the features page.