A photography client questionnaire clients fill in (free templates)

It's the night before the wedding, and the questionnaire you sent six weeks ago comes back as a photo of a printed Word document. Half the boxes are blank. The family names are in the margin, sideways.

You'll still shoot a good wedding. You'll just do it guessing who Auntie Pat is.

What should a photography client questionnaire ask?

Only what changes how you shoot or plan. Names, timings, places, the must-have shots, and anything sensitive you need to know about. Everything else is nice to have, and every extra question lowers the chance the form gets finished.

Below are three templates you can copy: wedding, family and brand. They're written in plain markdown, which is how TinyX questionnaires are built, but you can paste the questions into any form tool.

Wedding photography questionnaire template

Your names
Best phone number on the day
Ceremony venue and start time
Reception venue and start time
Who is the main contact on the day if we can't reach you?
Family group shots you want (names and relationship)
Any family situations we should know about?
Three moments you really don't want us to miss
Anything you'd rather we didn't photograph?
Where are you getting ready, and what time should we arrive?

The "family situations" question saves more awkward moments than any other. Keep it, and keep it gentle.

Family photography questionnaire template

Your name and phone number
Who will be in the photos (names and ages)
Any pets joining us?
Where would you like the session?
What will you use the photos for (walls, cards, an album)?
Anything that helps the kids relax, or that they don't like?
Anything else we should know?

Brand photography questionnaire template

Your name, business name and website
What the photos are for (website, social, press, ads)
Three words for how your brand should feel
Links to images you like
Products, people or places that must be in the shoot
Any brand colours or things to avoid
Deadline for the final images

Turning the template into a link

In TinyX, you paste the questions into a questionnaire and get a short link. The client opens it on their phone and answers.

They don't sign up for anything. You get the answers in your dashboard and as a CSV export.

Every short link also has a QR code you can download, so you can print it on a welcome card. Questionnaires are on every plan: 5 on Free, 50 on Pro and unlimited on Max, per the pricing page.

A webhook on the questionnaire can alert you when a response arrives, so you don't have to keep checking.

What happens to the answers

Responses aren't end-to-end encrypted and stay in your account, with the client's IP address and location, until you delete them.

Ask only what you need.

When the client needs to send files back

Shot lists sometimes come with reference photos, a venue floor plan or a family photo for the group list. Rather than asking for attachments, send an upload link alongside the form. Upload links are on Pro and Max.

For delivery at the other end, see the best way to send photos to clients.

What TinyX questionnaires don't do

They're plain on purpose. There's no drag-and-drop builder, no branching logic and no contract signing. If you want questionnaires inside a full studio management tool, platforms such as Pixieset Studio Manager do more.

Frequently asked questions

What questions should I ask a wedding photography client?

Names, timings, venues, family groups, must-have moments and anything sensitive. The template above covers them.

Is there a free photography client questionnaire?

Yes. Copy the templates above. TinyX's free plan includes 5 questionnaires.

Do clients need an account to fill it in?

No. They open the link and answer.

Are questionnaire answers private?

They're stored in your account with the respondent's IP and location, and they aren't end-to-end encrypted.

To send your next client questionnaire as a link, try it on the free plan.